Kings College Guildford

This project helped Kings College to develop a long term strategy for positively and proactively engaging more with parents and residents so that they could become the school of first choice for their community.

 


The idea of ‘Service Design’ was something very new to me, but the process Ella undertook was both professional and purposeful and has given us genuine insight into the issues and potential solutions. I have been extremely grateful for the input of energy that she has brought to our school and wider community - this has been really useful as the nights have drawn in. She has left people excited about continuing the journey.
— Alastair McKenzie, Head Teacher, Kings College

 

The backdrop

Kings College is situated in an area of significant deprivation and this has produced significant challenges for the school since it first opened. As student numbers are low the school is having to make significant reductions in order to balance the budget. If the school reputation does not improve it risks becoming unviable and there are not enough spaces within other schools for the community.

We were asked to work with the school and community members to systematically research the current perception of the school and its perceived strengths and weaknesses. Our brief was to introduce activities at the school, to get people over the threshold, with the ultimate aim of increasing student numbers.

 

The research 

The research involved ethnographic interviews with 15 parents, 4 residents, 3 governors, 3 community organisations, 2 local councillors and a community development officer. It also involved two focus groups with 20 students and 5 teachers and administration staff.

 

Key insights

From the research it was clear that our initial brief to develop a system of activities was secondary to building stronger relationships with parents. Activities will require a lot of energy for staff that are already over-stretched. It was seems that the most effective way of changing the narrative about school was by using the existing parents, to stimulate them to share their current positive experiences of the school and to increase the positivity they experience, and to encourage direct feedback about concerns. With this in mind the goals then were to:

  1. To continuously and strongly communicate the school’s and community’s strengths and successes
  2. To develop positive and proactive links with parents and the community
  3. To get funding for someone at the school to lead a sustainable plan to implement 1 and 2
 

The solutions 

Solutions were developed in partnership with the school on the basis of the insights from the qualitative research and on national research on what works in improving engagement in service delivery and what delivers positive communication. They are divided into three areas; public relations; customer care; and activities.

Public relations

A positive brand was developed to successfully communicate Kings’ strengths. This included a series of posters to be placed around the school, an updated website and a success display at the school entrance. A new Facebook page has been created to better communicate the school's successes along with identifying who will post stories in the local press.

 

Customer care

To provide parents with continuous reassurance we developed ways of increasing positive communication with the school. This involved four areas: Firstly, for teachers to send home one positive postcard a day; secondly for all staff to receive customer care training so that they have the tools and understanding to deliver exceptional customer care; thirdly to provide additional ways of parents being able to feedback to the school through the introduction of parent forums and an additional function on the website; and finally a new student report that is clear, engaging and informative.

 

Activities

The final solution, activities, could help to meet both the positive PR and customer care needs. Activities for parents and students have been written into the job description of a new role of a widening participation co-ordinator due to start in January. These will provide parents with extra insights and reassurance, such as exhibitions of students’ work. Activities for residents will also be introduced as a means to get people into the school.

 

Funding

As the research identified the need for additional leadership capacity we have applied for funding to enable the school to recruit a full time Communications and Engagement Leader for two years. This role would cover two functions, public relations and community engagement. This application is currently being processed.

 

The outcome

We have worked with the school to deliver all of these solutions and have found people to champion each one to build them firmly into the service.

 

Exhibition of work


 

Client: Kings College Guildford
Project date: 2016 September - 2016 December
Project Team: Developed  in collaboration with Estefania Trisotti

 

< previousnext >